Production Assistant

The Office of the Vice President for Research (OVPR) and UPress endorses a “work with flexibility” approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote.This position has been designated as OVPR Work Profile Two. OVPR Work Profile Two is expected to work on-site more than 50% of the time. Your office will be located in UPress offices at 111 Third Ave S, Suite 290; Minneapolis, MN. UPress management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

Interested parties: Please apply at the University of Minnesota site, job ID 343555.

Job Duties and Responsibilities:

Basic Purpose: Assists with the copyediting, typesetting, graphic design, and printing of books and journals. Responsible for completion and monitoring of administrative tasks for the production department.

20% Editorial Production Support
• Copyedits cover copy in preparation for layout and design
• Proofreads seasonal catalogs
• Copyedits indexes as assigned
• Prepare and submit applications for Library of Congress Cataloging-in-Publication data

60% Production, Design, and Printing Support
• Coordinates print production of all reprints, including creating or adjusting files.
Makes text corrections, and adjusts cover and book files using Adobe Creative Cloud; sources printing; obtains price quotes; sets schedules; orders printing; reviews printer proofs and corrects any errors found.
• Coordinates conversions to print-on-demand (POD)
Adjusts cover and text files, using Adobe Creative Cloud, to vendors’ specifications; creates new files, as needed; estimates costs; sets schedules; uploads files; enters POD settings in digital asset management systems.
• Prepares edited manuscripts for typesetting via Scribe, including problem-solving and resolving formatting and metadata errors in the files.
• Performs typesetting and digital imaging projects
• Creates bar codes on a seasonal basis
• Distributes printed samples to freelancers and vendors
• Coordinates the seasonal cover design cycle.
Gathers availability information from designers; creates folders; tracks comps as they arrive; creates and performs slideshow presentations.

10% Production Administrative Support
• Logs in newly transmitted projects: prepares file folders; updates database records
• Prepares invoices for EFS
• Sets up freelancers and vendors for payment; assists in resolving payment issues
• Formats, troubleshoots, outputs, and distributes biweekly schedule report
• Coordinates department mailings and deliveries
• Maintains department library and common resources in good order

5% Journals Production Support

5% Other Tasks as Assigned

Qualifications

Required Qualifications
• BA/BS degree or a combination of related education and work experience to equal at least four years.

Preferred Qualifications
• Strong English language skills
• Outstanding attention to detail
• Experience with Adobe Creative Cloud software, especially InDesign and Photoshop
• Facility with word processing, spreadsheet, and database software

Interested parties: Please apply at the University of Minnesota site, job ID 343555.